Privacy Policy

Maker Mondays has been developed using a third party platform called WIX so at times this Privacy Policy refers to WIX policies.  

Maker Mondays has been developed by a Stirling Council Officer (in collaboration with an external Designer) and therefore adheres to Stirling Council GDPR and Data Protection Policies.

Find out how Stirling Council uses personal data by checking the Council’s website at the following address: 

https://www.stirling.gov.uk/council-democracy/access-to-information/data-protection/

 

Stirling Council’s website contains a Register of Data Processing which lists all the different ways in which the Council uses personal data.

What is a Privacy Policy?

A privacy policy is a statement that discloses some or all of the ways a website such as Maker Mondays, collects, uses, discloses, and manages the data of its visitors. It fulfils a legal requirement to protect a visitor’s privacy.

 

What data do we collect?

To reduce risk and keep children safe we have limited the data capture to a level that would not allow identification of individuals submitting a Maker Mondays entry. 

We will ensure any templates uploaded to the dashboard that a child has written their name on are not uploaded as part of the Gallery, or that the name is removed first. 

Personal data about children and young people aged 5 – 18 collected on the Maker Mondays website is limited to:

•    Class

•    School

 

How we collect data?

Participants will be asked to submit limited data to the web form that they complete on the Maker Mondays’ website when they submit a challenge solution.  Any child under the age of 16 will need a parent’s, carer’s or teacher’s permission to submit data.  

Data visible on the website 

  • School

  • Class

  • Challenge Solution Completed Templates x 3

 

Data capture behind the website 

  • School

  • Class

  • Challenge Solution Completed Templates x 3

 

Consent for this data will be given by clicking an opt in button. 

 

We will also collect your data if you contact us via the Maker Mondays email address creativelearning@stirling.gov.uk.  This data will be retained for the same time as data submitted via the web form.  

 

Please be away that our website contains external links to other websites and resources that are not covered by this privacy policy.

 

Why do we collect this data?

Personal data is collected for the purposes of:

  • Enabling a ‘design solution’ to be recognised as the work of child or young person attending a specific school and class.

  • To recognise the school / class that the child / young person comes from in case we need to contact them about their ‘design solution’.

  • To enable the gallery to be organised by ‘school’.    

  • To ensure that it is a child / young person from a Stirling School who is entering their work on the Maker Mondays website.

  • To celebrate children and schools in Stirling 

  • Data analysis – understanding what schools are submitting entries; what age of child is submitting entries.  This is necessary to help us create challenges suitable for children of all ages.  

 

Some of the solutions being completed are for challenges set by external local organisations or national organisations, and some organisations might like to take forward a solution a child or young person creates.  

 

Maker Mondays will not share data details with any of the external organisations who are offering Maker Mondays Challenges.  

 

If an organisation who submits a Maker Mondays Challenge would like to develop further a solution submitted, the Creative Learning Officer will contact the school that child / class attends and ask them to contact the organisation directly after seeking permission from the child’s / children’s parent (s) / carer(s).  

 

How is the data used?

Data is only used for the reasons listed in ‘why we collect data’.

 

Where is the data kept?

The data will be held on the dashboard of the Maker Mondays’ website.  The website is SSL secured and is a HTTPS site ensuring that data is encrypted and authenticated and secure when data is in transit.

For data at rest, Wix encrypts databases containing sensitive information, according to PCI standards, to add additional protection of personally identifiable information. Their encryption methods renders this information unreadable without a cryptographic key. https://support.wix.com/en/article/security-of-wixs-sign-up-services-and-user-information 

 

Data Retention?

In line with the Data Protection act and GDPR Regulations, we keep personal data in a form that permits identification for no longer than is necessary and only for the purposes for which it is supplied.

Data will be held in the dashboard of the website for a maximum of one month.

 

An electronic copy of the data will be downloaded as an excel spreadsheet so we can create a database of entries that is more easily accessed by the Creative Learning Officer.  

 

This will be stored on a Stirling Council PC ‘P Drive’ for additional security.  This information will be kept for a maximum of one year.  

 

Who will have access to the data?

The only people that will have access to the data is Stirling Council’s Creative Learning Officer, a Team Leader (Schools, Learning and Education), an Admin Education Support Officer and the Data Protection Officer if required. 

 

Web platform, analytics and cookies?

Maker Mondays will not be using analytics or cookies to collect data.  

 

Maker Mondays is hosted on a third party platform call Wix.com. Wix.com provides us with the online platform that allows us to offer Maker Mondays to you. Your data will be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

Wix uses what they class as essential cookies. Cookies are small pieces of data stored on a site visitor's browser. They are typically used to keep track of the settings users have selected and actions they have taken on a site.  Cookies that are used by Wix are used to:

 

  • To provide a great experience for visitors and customers.

  • To monitor and analyse the performance, operation and effectiveness of Wix's platform.

  • To ensure the WIX platform is secure and safe to use. 

 

Essential cookies let you move around a website and enable core functionality such as security, network management, and to provide you with access to other areas on the website. You may disable these by changing your browser settings, but this may affect how the website functions.

 

To find out more about cookies, including how to see what cookies have been set and understand how to manage, delete and block them, visit www.aboutcookies.org 

 

For more information about the Cookies that WIX uses and their Cookie policy please refer to:

https://support.wix.com/en/article/cookies-and-your-wix-site 

https://www.wix.com/about/cookie-policy 

 

Further information about WIX and General Data Protection Regulation (GDPR)

https://support.wix.com/en/article/general-data-protection-regulation-gdpr 

 

Privacy policy updates:


Maker Mondays reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you on the home page that it has been updated.

 

Accessing your data:

If you would like to access, correct, amend or delete any personal information we have about you, you are invited to contact Maker Mondays at creativelearning@stirling.gov.uk 

 

If you have any concerns about how your data is used:

The Council has a Data Protection Officer to make sure it is complying with data protection laws.  

The Council’s Data Protection Officer is Shirley Keane.

She can be contacted at:

Data Protection Officer, Stirling Council, Teith House, Kerse Road, Stirling FK7 7QA

Email:  dataprotection@stirling.gov.uk

Telephone:  01786 404040

 

If you have any further questions please contact Maker Mondays via: creativelearning@stirling.gov.uk